Scheduling a Hangouts Meet Meeting

📅 Scheduling a Meeting with Google Calendar

Scheduling a meeting via Google Calendar is the best way to ensure your participants are on time and have easy access to the meeting link.

Follow the steps below to create an event, invite entire groups of staff, and ensure a Google Meet link is attached.

📝 Step-by-Step Instructions

1. Access Calendar: Navigate to calendar.google.com and click the Create button in the top left corner (or the + icon).
2. Event Details: Add a clear Title at the top, then select the Date and Time for the meeting.
3. Add Guests: Enter the email addresses of your participants in the "Add guests" field.
   💡 Tip: You can use Groups to invite large numbers of people at once. Feel free to type in your "All Staff" or "Teachers" group email to invite everyone in that list instantly.
4. Add Video Conferencing:
   Google often adds a Meet link automatically. If you do not see a link next to the camera icon, click the blue button labeled Add Google Meet video conferencing. A meeting link will appear in that field.
5. Save: Add any other description or attachments needed, then click Save. You will be asked if you want to send email invitations to guests; we recommend clicking Send.

📺 Video Tutorial

Watch the video below for a visual walkthrough of this process:

https://youtu.be/HiJ5VDzhJHg